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Insurance Contracts and Accounts Payable Associate

Needham, MA, USA

Job Type

Full Time

About the job

The Insurance Contract and Accounts Payable Associate manages subcontractor insurance and administration for all Nauset Construction projects. This position is the liaison between Nauset’s insurance broker and the project teams to ensure subcontractor compliance as it relates to Nauset’s strategic objectives and risk management. The accounting responsibilities include full cycle Accounts Payable and other assigned projects.


Responsibilities

  • Manage and track the subcontractor’s insurance compliance program.

  • Review and analyze subcontractor’s certificates of insurance for compliance with subcontract agreements and authorization to access job sites.

  • Request and follow up with subcontractors and agents regarding new or expired insurance and clearly communicate any non-compliant insurance issues with the agent and / or subcontractor.

  • Identify noncompliant insurance and elevate to upper management.

  • Produce weekly and monthly reports for review with accounting and project management regarding subcontractor compliance status as it relates to subcontractor payments.

  • Distribute and file fully executed subcontractor contracts or purchase orders to subcontractors/vendors.

  • Work with project management to identify subcontractor performance across jobs.

  • Maintain the Accounting email; monitor and submit invoices into Timberscan; categorize and code all invoices to proper cost code.

  • Create Excel sheets for subcontractors’ requisitions to attach to their current billing, verify all numbers for accuracy based on previous billings.

  • Process weekly check run for outstanding invoices.

  • Generate payment’s report for funds received per job, gather and track supporting documentation and verify payments made to suppliers for check run.

  • Complete special projects or other duties that may be assigned.


Requirements

  • Bachelor’s degree and / or 1 – 5 years work experience preferred.

  • Understanding of construction, contracts, and insurance terminology preferred.

  • Highly detailed with strong organizational and time management skills is a must.

  • Excellent written and oral communication skills.

  • Proficient in MS Word, Excel, Outlook; MS Access, Sage 300, and Timberscan a plus.

  • Ability to work individually or collaborate professionally with co-workers, subcontractors and third parties.

  • Must be able to climb stairs.


benefits

  • Health insurance

  • Vision insurance

  • Paid time off

  • Dental insurance

  • 401(k)

  • Tuition reimbursement

  • Life insurance

  • 401(k) matching

  • Retirement plan

  • Referral program

  • Flexible spending account

  • Professional development assistance

About us

Nauset Construction Corporation, located in Needham, Massachusetts, is a full-service construction
company providing preconstruction, construction management, and design-build services throughout New England. Nauset’s comprehensive services capture all phases of the building development process from the concept stages of preconstruction that include planning, program management, budgeting, design analysis, scheduling and permitting. Our diverse corporate culture develops, motivates, recognizes, and rewards our employees for their leadership, creativity, professional and educational achievements, and other positive contributions that make us a better company. For more information regarding Nauset please visit our website at www.nauset.com.

Nauset Construction Corp. is an Equal Opportunity Employer

*Please No Calls/Email Inquires from Placement Agencies/Executive Search Firms.

send resume to info@nauset.com

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